Creating web conferences is a very important part of teaching. Here are some best practices when working with web conferences.
One Zoom link: You can use the same zoom link all year.
Don’t bookmark the link: It might change.
Add a link to announcements.
Turn the on recommended settings below, such as a waiting room onor only allowing authorized users.
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Creating Zoom Meeting Invite
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Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left hand navigation.
Click the Schedule a Meeting button to schedule a new meeting.
Note: If you are wanting to edit your personal meeting click the “Personal Room” tab at the top and click the “Edit” button.
Check the “Require authentication to join” box.
From the dropdown select the “Select this for Student Online Classes”.
Click the “Save” button.
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Recommended Settings
Starting on May 27th students now will sign into Zoom utilizing the Google SSO option to use their studentid@sps.org google account. This will allow additional features to help prevent classroom disruptions from unwanted meeting participants. To take advantage ensure you have enabled “Require Authentication to Join”.
When students click your Zoom link in their announcement they will be prompted to sign into Zoom if they are not already signed in. Students will see these options to sign in:
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Students will click the Google icon to sign into Zoom.
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Recommended Settings for Zoom: We recommend using the settings below to help prevent classroom disruptions. You can turn these off and on in the settings section of your Zoom account.
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If the setting is blue, then the setting is turned on.
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We recommend turning on the waiting room so that you can verify meeting participants are allowed to be in your meeting. This will also help you track who has joined the meeting since you will need to allow each student into the meeting room. This will prevent random users from joining the main meeting room. Please keep in mind if students leave the meeting, then you will need to allow them back into the meeting.
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Link to Video: https://drive.google.com/file/d/1ByaX2RIMNjusjkAeIq41rHoRxMqk7LXd/view
Zoom Only Allow Authorized Users
This setting is adjusted on each of your scheduled meetings or on your personal meeting room.
Prerequisites: Spsmail.org Zoom meetings account.
Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left-hand navigation.
Click the Schedule a Meeting button to schedule a new meeting.
Check the “Require authentication to join” box.
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From the dropdown select the “Select this for Student Online Classes”.
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Click the “Save” button.
Only Allow Authorized Users on Personal Room:
Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left-hand navigation.
Click on Personal Room
Click “Edit” on the bottom of the Personal Room Settings
Check the “Require authentication to join” box.
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On the drop down menu select “Select this for Student Online Classes”
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Click the “Save” button.