Creating web conferences is a very important part of teaching.
Here are some best practices when working with web conferences.
One Zoom link: You can use the same zoom link all year.
Don’t bookmark the link: It might change.
Add a link to announcements.
Turn on recommended settings below, such as a waiting room or only allowing authorized users.
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How To: Sign into Zoom with Single Sign On
Zoom Desktop Client
Click SSO
Type sps-org as your company domain if it is not prefilled already.
Click continue. You will be redirected to select your account to sign in. In your browser, you will see your Microsoft account. Click your account to sign in.
Note: if your account does not show please enter your @r12mail.sps.org account by selecting “use another account
After signing in with your Microsoft account, you will be redirected back to the Zoom Desktop Client
Zoom Mobile App
Tap SSO
Type sps-org as your company domain.
Tap Continue. You will be redirected to select your Microsoft account. Note: If your account does not show please enter your @r12mail.sps.org account by selecting “use another account”
Zoom Web Portal
Go to https://sps-org.zoom.us/ and click Sign in.
You will be redirected to click your Microsoft account. Note: if your account does not show please enter your @r12mail.sps.org account by selecting “use another account”.
After signing in with your Microsoft account, you will be redirected back to the Zoom web portal.
Creating Zoom Meeting Invite
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Add Zoom Meeting as an Announcement - Zoom - You will create an announcement to send to your entire course with a join meeting link. Add Zoom Meeting as an Assignment - Zoom - You will create an assignment with a due date that can be assigned to the whole course or to specific students.
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Creating Zoom Personal Meeting
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Add Zoom Meeting as an Announcement - Zoom - You will create an announcement to send to your entire course with a join meeting link.
Add Zoom Meeting as an Assignment - Zoom - You will create an assignment with a due date that can be assigned to the whole course or to specific students.
Only Allow Authorized Users
Prerequisites: Spsmail.org Zoom meetings account.
Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left hand navigation.
Click the Schedule a Meeting button to schedule a new meeting.
Note: If you are wanting to edit your personal meeting click the “Personal Room” tab at the top and click the “Edit” button.
Check the “Require authentication to join” box.
From the dropdown select the “Select this for Student Online Classes”.
Click the “Save” button.
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Recommended Meeting Settings
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We recommend turning on this setting to hide participant profile pictures to avoid having inappropriate profile pictures shown to participants
How to Block Unauthorized Users - Video
Watch the video provided in the link below to learn how to block unauthorized users.
Link to Video: https://drive.google.com/file/d/1ByaX2RIMNjusjkAeIq41rHoRxMqk7LXd/view
Zoom Only Allow Authorized Users
Enable this setting to only allow students with @sps.org google accounts to join your meeting. This will help prevent classroom disruptions. This setting is adjusted on each of your scheduled meetings or on your personal meeting room. Note: To allow other users into your meeting that do not have a @sps.org google account uncheck the “Require authentication to join” setting first. If you are in an existing meeting this will require you to restart the meeting to take effect.
Prerequisites: Spsmail.org Zoom meetings account.
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From the dropdown select the “Select this for Student Online Classes”.
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Click the “Save” button.
Only Allow Authorized Users on Personal Room
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Go to Zoom.us
Sign in with your spsmail.org account.
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On the drop down menu select “Select this for Student Online Classes”
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Click the “Save” button.
Zoom Student Google SSO - Teacher Guide
Students now will sign into Zoom utilizing the Google SSO option to use their studentid@sps.org google account. This will allow additional features to help prevent classroom disruptions from unwanted meeting participants. To take advantage ensure you have enabled “Require Authentication to Join”.
Note: If you need to allow meeting participants who do not have an @sps.org account Google account, turn off Require Authentication to join, this is useful for Zoom meetings with parents.
Students will join your scheduled Zoom meeting by clicking on your invitation link from Zoom. Example Zoom invitation: https://sps-org.zoom.us/j/1234568910.
If students are already signed into their @sps.org Google account, they are now able to join your meeting after selecting “Join from Browser” shown in the red box below.
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Note: If students are not signed into their @sps.org Google account, then please have the student sign into their @sps.org Google account, and click your Zoom link again. If students are using a device from a Launch partner district, they may be prompted to select multiple accounts.
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Students will select their studentid@sps.org account. After signing into Zoom students will load into the meeting link they selected.
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Blurring Background - Zoom
All teachers must use a blurred background or another background image when in a Zoom meeting with students. If demonstrating or using manipulatives, this may be turned off but consider placing yourself with your back against a wall during this time. It is the teacher’s responsibility to create a safe and secure learning environment for their students.
Open the Zoom Desktop Client then log in using your licensed Zoom account using your @spsmail.org email credentials.
Click your Portrait [1] in the top right corner then click Settings [2].
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Select Backgrounds & Filters [3] from the navigation menu, then click the Blur [4] background option.
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The background will now be blurred behind the individual in focus during Zoom meetings until the background is disabled in settings by clicking the None option.
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