Creating web conferences is a very important part of teaching.
Here are some best practices when working with web conferences.
One Zoom link: You can use the same zoom link all year.
Don’t bookmark the link: It might change.
Add a link to announcements.
Turn
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on recommended settings below, such as a waiting room
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or only allowing authorized users.
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How To: Sign into Zoom with Single Sign On
Zoom Desktop Client
Click SSO
Type sps-org as your company domain if it is not prefilled already.
Click continue. You will be redirected to select your account to sign in. In your browser, you will see your Microsoft account. Click your account to sign in.
Note: if your account does not show please enter your @r12mail.sps.org account by selecting “use another account
After signing in with your Microsoft account, you will be redirected back to the Zoom Desktop Client
Zoom Mobile App
Tap SSO
Type sps-org as your company domain.
Tap Continue. You will be redirected to select your Microsoft account. Note: If your account does not show please enter your @r12mail.sps.org account by selecting “use another account”
Zoom Web Portal
Go to https://sps-org.zoom.us/ and click Sign in.
You will be redirected to click your Microsoft account. Note: if your account does not show please enter your @r12mail.sps.org account by selecting “use another account”.
After signing in with your Microsoft account, you will be redirected back to the Zoom web portal.
Creating Zoom Meeting Invite
Go to http://zoom.us
Log in with your @spsmail.org email address and the password you set from your Zoom activation email.
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Add Zoom Meeting as an Announcement - Zoom - You will create an announcement to send to your entire course with a join meeting link. Add Zoom Meeting as an Assignment - Zoom - You will create an assignment with a due date that can be assigned to the whole course or to specific students.
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Creating Zoom Personal Meeting
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Add Zoom Meeting as an Announcement - Zoom - You will create an announcement to send to your entire course with a join meeting link.
Add Zoom Meeting as an Assignment - Zoom - You will create an assignment with a due date that can be assigned to the whole course or to specific students.
Only Allow Authorized Users
Prerequisites: Spsmail.org Zoom meetings account.
Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left hand navigation.
Click the Schedule a Meeting button to schedule a new meeting.
Note: If you are wanting to edit your personal meeting click the “Personal Room” tab at the top and click the “Edit” button.
Check the “Require authentication to join” box.
From the dropdown select the “Select this for Student Online Classes”.
Click the “Save” button.
Recommended Settings
Starting on May 27th students now will sign into Zoom utilizing the Google SSO option to use their studentid@sps.org google account. This will allow additional features to help prevent classroom disruptions from unwanted meeting participants. To take advantage ensure you have enabled “Require Authentication to Join”.
When students click your Zoom link in their announcement they will be prompted to sign into Zoom if they are not already signed in. Students will see these options to sign in:
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Students will click the Google icon to sign into Zoom.
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If the student is using a device from a Launch partner district, they may be prompted to select multiple accounts. Students will select their studentid@sps.org account. After signing into Zoom students will load into the meeting link they selected. If students have any trouble signing in please have them reach out to the Launch Support team at support@fueledbylaunch.com or call 417 523 0417.
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Recommended Meeting Settings
Recommended meeting settings for Zoom: We recommend using the settings below to help prevent classroom disruptions. You can turn these off and on in the settings section of your Zoom account.
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If the setting is blue, then the setting is turned on.
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We recommend turning on the waiting room so that you can verify meeting participants are allowed to be in your meeting. This will also help you track who has joined the meeting since you will need to allow each student into the meeting room. This will prevent random users from joining the main meeting room. Please keep in mind if students leave the meeting, then you will need to allow them back into the meeting.
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We recommend turning on this setting to hide participant profile pictures to avoid having inappropriate profile pictures shown to participants.
Zoom Only Allow Authorized Users
Enable this setting to only allow students with @sps.org google accounts to join your meeting. This will help prevent classroom disruptions. This setting is adjusted on each of your scheduled meetings or on your personal meeting room. Note: To allow other users into your meeting that do not have a @sps.org google account uncheck the “Require authentication to join” setting first. If you are in an existing meeting this will require you to restart the meeting to take effect.
Prerequisites: Spsmail.org Zoom meetings account.
Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left-hand navigation.
Click the Schedule a Meeting button to schedule a new meeting.
Check the “Require authentication to join” box.
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From the dropdown select the “Select this for Student Online Classes”.
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Click the “Save” button.
Only Allow Authorized Users on Personal Room
Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left-hand navigation.
Click on Personal Room
Click “Edit” on the bottom of the Personal Room Settings
Check the “Require authentication to join” box.
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On the drop down menu select “Select this for Student Online Classes”
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Click the “Save” button.
Blurring Background - Zoom
All teachers must use a blurred background or another background image when in a Zoom meeting with students. If demonstrating or using manipulatives, this may be turned off but consider placing yourself with your back against a wall during this time. It is the teacher’s responsibility to create a safe and secure learning environment for their students.
Open the Zoom Desktop Client then log in using your licensed Zoom account using your @spsmail.org email credentials.
Click your Portrait [1] in the top right corner then click Settings [2].
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Select Backgrounds & Filters [3] from the navigation menu, then click the Blur [4] background option.
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The background will now be blurred behind the individual in focus during Zoom meetings until the background is disabled in settings by clicking the None option.
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