Creating web conferences is a very important part of teaching. Here are some best practices when working with web conferences.
One Zoom link: You can use the same zoom link all year.
Don’t bookmark the link: It might change.
Add a link to announcements.
Turn on recommended settings below, such as a waiting room or only allowing authorized users.
Creating Zoom Meeting Invite
Go to http://zoom.us
Log in with your @spsmail.org email address and the password you set from your Zoom activation email.
Click on Meetings.
Click on the Schedule a New Meeting button.
Give your meeting a topic, description and set when the meeting begins. Click the Save button to confirm your meeting.
Note: You can require a password if you would like to provide that to the participants. Enabling a waiting room will allow participants to join while the meeting is waiting to start by the host. You need to select allow video on/off for the host and participants.
You will be brought to the new created meetings page. Under Invite Attendees click Copy the invitation.
A new window will pop up with all the meeting details. Click on the Copy Meeting Invitation button to copy a link to the meeting.
Click on the Cancel button after you have copied the meeting invitation.
You have created the new meeting invitation and can now notify participants using either of the two methods below:
Add Zoom Meeting as an Announcement - Zoom - You will create an announcement to send to your entire course with a join meeting link.
Creating Zoom Personal Meeting
Click on Meetings.
Go to the Personal Room tab at the top of the page.
Click Copy the Invitation.
You can now Copy and Paste to email the meeting or link it within Canvas.
Click on the Cancel button after you have copied the meeting invitation.
You have created the new meeting invitation and can now notify participants using either of the two methods below:
Add Zoom Meeting as an Announcement - Zoom - You will create an announcement to send to your entire course with a join meeting link.
Recommended Meeting Settings
Recommended meeting settings for Zoom: We recommend using the settings below to help prevent classroom disruptions. You can turn these off and on in the settings section of your Zoom account.
If the setting is grey, then the setting is turned off.
If the setting is blue, then the setting is turned on.
We recommend turning on the waiting room so that you can verify meeting participants are allowed to be in your meeting. This will also help you track who has joined the meeting since you will need to allow each student into the meeting room. This will prevent random users from joining the main meeting room. Please keep in mind if students leave the meeting, then you will need to allow them back into the meeting.
Allowing participants to rename themselves is recommended to be turned off because of meeting participants using fake or inappropriate names.
Allowing the host or co-host to rename participants in the waiting room is recommended to be turned on because meeting participants use preferred names instead of the names listed on their accounts.
We recommend turning on this setting to hide participant profile pictures to avoid having inappropriate profile pictures shown to participants.
Zoom Only Allow Authorized Users
This setting is adjusted on each of your scheduled meetings or on your personal meeting room.
Prerequisites: Spsmail.org Zoom meetings account.
Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left-hand navigation.
Click the Schedule a Meeting button to schedule a new meeting.
Check the “Require authentication to join” box.
From the dropdown select the “Select this for Student Online Classes”.
Click the “Save” button.
Only Allow Authorized Users on Personal Room:
Go to Zoom.us
Sign in with your spsmail.org account.
Click the meetings tab on the left-hand navigation.
Click on Personal Room
Click “Edit” on the bottom of the Personal Room Settings
Check the “Require authentication to join” box.
On the drop down menu select “Select this for Student Online Classes”
Click the “Save” button.