Sharing Google Documents

Use the following instructions to set your Google File sharing settings. The first set of instructions, Sharing Google Files, walks you through how to share the file. The second set of instructions, Changing Permissions, walks you through how to make sure people can view your documents.

Sharing Google Files

Use the following directions to share a Google Doc with another person (like a teacher).

NOTE - You must be logged in with your Launch (ID#@sps.org) Google account.

Open the file you want to share.

Click Share in the upper right to open the Share with People and Groups window. 

Open

Click Change in the bottom left corner of the Get Link section. This may say Change link to… if you have never shared this file before. 

Under the link, click the Springfield Public Schools R12 dropdown.
Choose Anyone with the Link.

Open

The link will update with your change.

Click the copy link option so you can send the link to your teacher or classmate.
Select Done once complete.

Changing Permissions

Use the following directions to change permissions with a specific group or person.

NOTE - You must be logged in with your Launch (ID#@sps.org) Google account.

There are two main permissions for users: Editor and Viewer.

• If a user or group is set to Editor, then anyone in that group is allowed to make changes to the document or file.

• If a user or group is set to Viewer, then anyone in that group can only view the file contents.
  
  

Open the file you want to share.

Click Share in the upper right to open the Share with People and Groups window. 

Click Change Link to ~~~ in the bottom left corner of the Get Link section.

A list of users or groups is displayed. Select the dropdown menu to the right of the user or group you want to change permissions. Choose the level of permissions you want that user or group to have.

Before you leave this screen, select Copy Link to add the document’s URL to your clipboard.

Select Done once complete.

Collaborating

Now that you have your document shared, and the URL in your clipboard, you can paste the link anywhere you might need. Some examples of this might be:

• In an assignment submission.

• In a discussion board post.

• In a quiz essay submission.

The possibilities are endless!