Creating web conferences is a very important part of teaching.

Here are some best practices when working with web conferences.

• One Zoom link: You can use the same zoom link all year. 

• Don’t bookmark the link: It might change. 

• Add a link to announcements.

• Turn on recommended settings below, such as a waiting room or only allowing authorized users.

How To:  Sign into Zoom with Single Sign On

Zoom Desktop Client

1. Click SSO

2. Type sps-org as your company domain if it is not prefilled already.

3. Click continue. You will be redirected to select your account to sign in. In your browser, you will see your Microsoft account. Click your account to sign in. 

   Note: if your account does not show please enter your @r12mail.sps.org account by selecting “use another account

4. After signing in with your Microsoft account, you will be redirected back to the Zoom Desktop Client

Zoom Mobile App

1. Tap SSO

2. Type sps-org as your company domain.

3. Tap Continue. You will be redirected to select your Microsoft account. Note: If your account does not show please enter your @r12mail.sps.org account  by   selecting “use another account” 

Zoom Web Portal

1. Go to https://sps-org.zoom.us/  and click Sign in.

2. You will be redirected to click your Microsoft account. Note: if your account does not show please enter your @r12mail.sps.org account by selecting “use another account”.

3. After signing in with your Microsoft account, you will be redirected back to the Zoom web portal.

Creating Zoom Meeting Invite

Go to http://zoom.us

Log in with your @spsmail.org email address and the password you set from your Zoom activation email.

Click on Meetings.

Click on the Schedule a New Meeting button.

Give your meeting a topic, description and set when the meeting begins. Click the Save button to confirm your meeting.

Open

Note: You can require a password if you would like to provide that to the participants. Enabling a waiting room will allow participants to join while the meeting is waiting to start by the host. You need to select allow video on/off for the host and participants.

You will be brought to the new created meetings page. Under Invite Attendees click Copy the invitation.

A new window will pop up with all the meeting details. Click on the Copy Meeting Invitation button to copy a link to the meeting.

Open

Click on the Cancel button after you have copied the meeting invitation.

You have created the new meeting invitation and can now notify participants using either of the two methods below:

Add Zoom Meeting as an Announcement - Zoom - You will create an announcement to send to your entire course with a join meeting link. 

Creating Zoom Personal Meeting

Click on Meetings.

Go to the Personal Room tab at the top of the page.

Click Copy the Invitation.

You can now Copy and Paste to email the meeting or link it within Canvas.

Click on the Cancel button after you have copied the meeting invitation.

You have created the new meeting invitation and can now notify participants using either of the two methods below:

Add Zoom Meeting as an Announcement - Zoom - You will create an announcement to send to your entire course with a join meeting link. 

Recommended Meeting Settings

Recommended meeting settings for Zoom: We recommend using the settings below to help prevent classroom disruptions. You can turn these off and on in the settings section of your Zoom account.

If the setting is grey, then the setting is turned off.

If the setting is blue, then the setting is turned on.

We recommend turning on the waiting room so that you can verify meeting participants are allowed to be in your meeting.  This will also help you track who has joined the meeting since you will need to allow each student into the meeting room.  This will prevent random users from joining the main meeting room.  Please keep in mind if students leave the meeting, then you will need to allow them back into the meeting. 

Allowing participants to rename themselves is recommended to be turned off because of meeting participants using fake or inappropriate names. 

Allowing the host or co-host to rename participants in the waiting room is recommended to be turned on because meeting participants use preferred names instead of the names listed on their accounts.

We recommend turning on this setting to hide participant profile pictures to avoid having inappropriate profile pictures shown to participants.

Zoom Only Allow Authorized Users 

Enable this setting to only allow students with @sps.org google accounts to join your meeting. This will help prevent classroom disruptions. This setting is adjusted on each of your scheduled meetings or on your personal meeting room.  Note: To allow other users into your meeting that do not have a @sps.org google account uncheck the “Require authentication to join” setting first. If you are in an existing meeting this will require you to restart the meeting to take effect.

Prerequisites: Spsmail.org Zoom meetings account.

Go to Zoom.us

Sign in with your spsmail.org account.

Click the meetings tab on the left-hand navigation.

Click the Schedule a Meeting button to schedule a new meeting. 

Check the “Require authentication to join” box.

From the dropdown select the “Select this for Student Online Classes”.

Click the “Save” button.

Only Allow Authorized Users on Personal Room

Go to Zoom.us

Sign in with your spsmail.org account.

Click the meetings tab on the left-hand navigation.

Click on Personal Room

Click “Edit” on the bottom of the Personal Room Settings

Check the “Require authentication to join” box.

On the drop down menu select “Select this for Student Online Classes”

Click the “Save” button.

Blurring Background - Zoom

All teachers must use a blurred background or another background image when in a Zoom meeting with students. If demonstrating or using manipulatives, this may be turned off but consider placing yourself with your back against a wall during this time.  It is the teacher’s responsibility to create a safe and secure learning environment for their students.

Open the Zoom Desktop Client then log in using your licensed Zoom account using your @spsmail.org email credentials. 

Click your Portrait [1] in the top right corner then click Settings [2].

Select Backgrounds & Filters [3] from the navigation menu, then click the Blur [4] background option.

The background will now be blurred behind the individual in focus during Zoom meetings until the background is disabled in settings by clicking the None option.